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Travel & Expense Analyst in Bismarck, ND at Doosan Bobcat

Date Posted: 5/7/2018

Job Snapshot

Job Description

Build Your Future with Bobcat and Doosan! We want people with...BIG goals, BOLD dreams and an INNOVATIVE spirit!

Job Information

Under the general direction of the Finance Shared Services Supervisor, the Travel & Expense (T&E) Analyst will support and maintain the day to day activies of all North American T&E expense and PCard functions, including travel reimbursement, expense reporting, receipt audit, corporate card and PCard distribution and troubleshooting, travel and PCard policy adherence.

In addition, position may also work with EMEA T&E functions when required.  T&E Analyst will also be responsible for AP vendor set ups and will assist with other AP matters as required. 

Role & Responsibility

AP – Vendor Maintenance, Scanning Solution & Misc. Reporting

  • Responsible for creation and editing of vendor set ups within Oracle and SAP in a timely manner as required.
  • Create and update monthly management reports to drive cost/service optimization and enable AP metric reporting methods.
  • Act as back up to Finance Shared Service Supervisor as it relates to user support and system configuration.
  • Perform other AP duties and projects as assigned by management.

Travel & Expense program management, PCard management, and associated reporting and compliance

  • Review expense and Pcard reports submitted by employees for overall reasonableness and receipt attachment, ensuring that users are not in violation of
  • Corporate T&E & Pcard Policy.
  • Provide solutions to user problems in a timely manner to ensure high user satisfaction and productivity.
  • Review all daily, weekly and monthly reports to ensure that data is processing correctly per Corporate policy. This includes ensuring receipt flags are set properly and employee data is updated properly.
  • Ensure that set up and implementation of new corporate cardholders are executed accurately and in a timely manner. 
  • Ensure cancelling of cards and accounts are executed accurately and in a timely manner.
  • Train all new travelers and Pcard users in the use of the Expense reporting solution to adhere to Corporate Policy. Work with employee and business unit to assist and troubleshoot when a card may have been suspended or canceled.
  • Actively monitor T&E and PCard card activity and when suspected, identify to
  • Manager possible fraudulent activity, suspected “exception” matters and/or non-compliance.
  • Responsible for the linking of new Corporate Card and/or Pcard to an employee in expense reporting system to ensure Corporate Card automated feed of charges.
  • Monitor Corporate Card payments and refunds.
  • Assist with auditor requests, including providing copies of expense reports as required and answering any T&E questions as they arise.
  • Assist with T&E VAT reclaims/requests as required.
  • Oversee Concur System maintenance, which includes making the necessary changes to audit rules, reports and system settings to ensure compliance with
  • Corporate Travel Policy. In addition, activate and maintain employee data, and monitor out of pocket reimbursements.
  • Provide T&E back up support across the organization and to EMEA, as needed.
  • Ensure that T&E and Pcard process and procedure documentation and User documentation are properly maintained and that updates are created, as required, in a timely manner. 

Financial Reports

  • Handle month-end close functions as required, including preparation of monthly AP accrual for indirect expenses. 
  • Create and update monthly management reports to drive cost/service optimization and enable AP metric reporting methods.

Job Requirement

  • Education Required: Bachelor’s degree in Accounting, Finance, or equivalent.
  • Experience Required: 2>5 years
  • Travel Required: <10%
  • Travel & Expense management experience required.
  • Must have experience with expense reporting software -  Concur preferred.
  • Working knowledge of Accounts Payable desired.   
  • Must be proficient in the use of Microsoft Office software, including Excel, Word, PowerPoint and Outlook
  • Experience with Oracle and/or SAP preferred
  • Experience with scanning solution system desired
  • Require strong customer service skills in addition to excellent oral and written communication skills

The world-renowned brands that make up Doosan Bobcat produce industry-leading compact and heavy construction equipment, attachments, air compressors, lighting systems, generators and articulated dump trucks. Doosan Bobcat is a part of the Doosan Group, which employs 43,000 people in 38 countries worldwide. With people at the core of who we are, we believe the growth of our people will lead to the continued growth and success of our world-class company. Our team of dedicated employees is the backbone that allows us to provide construction equipment solutions that help our customers build the world of tomorrow. Wherever you find us, you’ll hear the sounds of progress, see the results of our people and feel the rhythm of transformation in everything we do.

Doosan is committed to a diverse workforce and is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to sex, age, race, color, religion, creed, citizenship status, national origin, disability, marital status, sexual orientation, gender identity, protected veteran status, or any other status or characteristic protected by law. Individuals with disabilities who require a reasonable accommodation in the application process or who need assistance accessing the information on this website should call 701-476-4263.


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